Al Osool Group of companies
, a well-established company in the manufacturing industry is looking for a service of experienced & well-organised
. You will be act as the first point of contact for the Company therefore needs to present a good impression and be able to interact with people in a friendly business-like manner.
Tasks and duties will include:
- Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries to the concerned person and take down messages when required
- Answer, screen and forward any incoming phone calls while providing basic information when needed about company.
- Strong knowledge on handling couriers (Send & Received)
- Provide mail services including opening, date stamping, and logging of outgoing mail. Includes making mail pick-ups and deliveries; sorting, weighing and posting outgoing mail and packages; distributing mail and processing it to the correct department/person.
- Monitoring attendance, managing and supervising the tasks and duties of Office boy.
- Prepare and send daily reports to the immediate supervisor/ manager.
- Prepare and maintain database reports for complaints handling.
- Send email/faxes in case of any announcements.
- Organizing and maintaining the conference/meeting rooms all time especially after receiving the request of meetings (Business meeting, interviews).
- Plan and implement office systems, layout and equipment and maintain office equipment and pleasant atmosphere for visitor all time Maintain high confidentiality of the company policies and standards.
- To perform other related tasks/duties assigned as required by immediate Supervisor/Management.
Qualifications & Skills:
- Strictly for FEMALES only
- Diploma or Bachelor Degree in Business Administration or any similar field.
- 2 to 3 years of work experience in similar field.
- Fluency of English and other languages.
- Well versed knowledge of Microsoft Office Suite.
- Communications Skills
- Interpersonal Skills
- Customer Service Skills
- Organizational and Time Management Skills
- Proven experience in Secretarial or in other administrative positions
- Familiarity with office organization and optimization techniques
Salary will be set according to experience and qualifications
- Office Location: Industrial Area 13, Sharjah, UAE
- Company Industry: Manufacturer of Fire-Rated System (www.alosooluae.com)
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