Office Assistant – SS Marine

  • Full Time
  • Dubai

SS Marine

We are currently looking for an energetic and passionate Office assistant.

Main Job Tasks and Responsibilities

  • ensure office equipment is properly maintained and serviced
  • keep office area clean and tidy
  • Serve Tea and Coffee to management and office guest
  • Clean office kitchen on daily basis
  • Plan work schedule for all tasks
  • Damp dust furniture, light fixtures, window and bathrooms daily
  • answer phones and transfer to the appropriate staff member
  • take and distribute accurate messages
  • greet public and clients and direct them to the correct staff member
  • coordinate messenger and courier service
  • receive, sort and distribute incoming mail
  • monitor incoming emails and answer or forward as required
  • prepare outgoing mail for distribution
  • fax, scan and copy documents
  • maintain office filing and storage systems
  • update and maintain databases such as mailing lists, contact lists and client information
  • retrieve information when requested
  • update and maintain internal staff contact lists
  • type documents, reports and correspondence
  • organize travel arrangements for staff
  • co-ordinate and organize appointments and meetings
  • assist with event planning and implementation
  • monitor and maintain office supplies

Job Type: Full-time

Job Location:

  • Dubai

Required education:

  • Bachelor’s

Required experience:

  • computer skills: 2 years
  • Office Assistant: 3 years
  • Administration: 2 years
  • receptionist: 4 years
  • office cleaning: 2 years

Required languages:

  • English

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