Office Secretary – AraNix

  • Full Time
  • Dubai

AraNix

As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.

Responsibilities

  • Answer client inquires by phone or email
  • Generate quotations for potential clients based on input from sales & engineering
  • Convert quotes to invoices in QuoteWerks
  • Export invoices to QuickBooks
  • Maintaining QuickBooks accounts up-to-date
  • Maintain CRM system up-to-date
  • Send purchase orders to vendors and providers
  • Follow Up all activities and make sure all work is done in a timely manner
  • Answer phone calls and redirect them when necessary
  • Manage the CEO mailbox when required
  • Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
  • Support and facilitate the completion of regular reports
  • Undertake occasional receptionist duties

Requirements:

• Fluent or Native English

• Excellent written and verbal communication skills

• High proficiency in Windows, MS Office, and general computer use

• Organized & detail oriented

• Accounting background recommended but not mandatory

• Proven work experience as a secretary or administrative assistant

• Familiarity with office organization and optimization techniques

• High degree of multi-tasking and time management capability

• Integrity and professionalism

• Presentable
Benefits:

• Training & Development

• Performance Bonus

• Paid Time Off

• Private Health Insurance

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