Receptionist / Admin Assistant – High Hopes Pediatric Therapy Center

  • Full Time
  • Dubai

High Hopes Pediatric Therapy Center

MAJOR FUNCTIONS

Directs and maintains incoming calls/fax sheet. Greets and guides Crescent visitors and guests. Provides guidance to callers about the company particularly its address and directions.

ESSENTIAL FUNCTIONS

  • Answers incoming telephone calls, determines purpose of callers and forwards calls to appropriate personnel or department.
  • Delivers and transfers messages to employees or voice mail when appropriate personnel are unavailable.
  • Welcomes and guides visitors and guests and ensures best hospitality to them.
  • Updates and maintains personal copy of staff directory and other resources to ensure accurate dispensing of information.
  • Maintains all emergency contacts and reaches them during emergency or non – emergency situations as required.
  • Ensures that only permitted people are to enter the office.
  • Answers questions about company and provides callers with address, directions, and other information as required.
  • Keeps track of people coming to/going from the office.
  • Maintains and exhibit an excellent working relationship with all the staff.
  • Performs a variety of administrative duties such as typing, faxing, copying and filing documents as required.
  • Assists in the management of the various administrative requests such as transport and stationary needs by entering and maintaining data into the ADMIN software module.
  • Monitors and maintains stock inventory and updates of giveaways stock (storeroom).
  • 5+ years of experience in a similar role

Job Type: Full-time

Required education:

  • Diploma/Certificate

Required experience:

  • Receptionist: 5 years
  • Administrative Assistant: 4 years

Required languages:

  • English


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