Receptionist/PA – Fragomen – Internet City

Fragomen

The Role

Provide efficient and responsive support as required to meet the administrative needs of the office and provide assistance to the Practice Leader and the Partner.

Responsibilities

  • Greet and assist visitors to the office and respond to any walk in queries
  • Answer incoming phone calls and direct them to the respective team member
  • Receive, sort, and direct courier packages and/or fax correspondences to the respective team member, and maintain correspondence logging on the system
  • Schedule and maintain meeting room bookings
  • Create, maintain, update and circulate internal employees’ contacts directory
  • Monitor office cleaning and maintenance staff to ensure proper office upkeep
  • Order and maintain office stationaries for DIC and DIFC offices
  • Provide secretarial support to the Practice Leader and Partner as required
  • Schedule appointments and manage the calendars of the Practice Leader and Partner as required
  • Assist Practice Leader and Partner with filing and retrieving documents as required
  • Arrange travel and accommodation bookings
  • Other duties as requested by the Management

Qualifications & Experience
2-3 years’ work experience in an administrative position which provides the desired knowledge, skills, and abilities necessary to perform the position’s essential duties and responsibilities
Good communication skills including fluency in English (oral and written) is mandatory
Good IT skills including experience MS Office (including word, excel and PowerPoint)
Able to work in an organized manner and maintain efficient book keeping
Able to use office equipment (scanners and printers)
Self-managed and proactively seek out work
Detail-oriented and professional demeanor
Experience of working in a busy corporate environment, meeting tight deadlines

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